Biotechnology & Life Sciences

Financial Clarity to Support Your Research Journey

Biotechnology and life sciences companies manage research programs, specialist suppliers and funding commitments that can extend across multiple reporting periods. Understanding research expenditure, tracking grant activity and monitoring available cash helps management plan the next stage of development.

OBG Outsourcing provides bookkeeping and accounting support focused on research expenditure, grant accounting support and cash runway reporting. We help biotechnology businesses, life sciences companies and the accounting firms serving them maintain organized financial records and practical management reports.

Research Expenditure Tracking

Research programs can involve laboratory supplies, scientific staff, external testing, specialist software and contract research services. Connecting these costs to the correct activity helps management understand how funding is being used.

We organize expenditure by program, project and research stage using approved timesheets, supplier invoices and expense records. Supporting schedules provide a clear connection between recorded costs and the underlying documentation.

Research Staff and External Partner Costs

Scientific teams and external research partners may contribute to several programs at once. Consistent allocation helps your business review the cost of each initiative without losing sight of shared resources.

We allocate staff costs using approved time records and agreed methods, reconcile external research invoices and track outstanding supplier balances. Where applicable, we maintain schedules for advances paid to research partners and amounts applied against approved invoices.

Grant Receipts and Expenditure Tracking

Grant-funded activities need records that connect receipts and expenditure to the relevant award, project and reporting period.

We maintain separate grant schedules, reconcile funds received and organize costs against approved budget categories. Funding sources are tracked separately to help your team identify potential duplicate allocations, missing documentation and expenditure requiring review.

Grant Reporting Support

Preparing financial reports for funders can involve gathering transaction details from several accounts and project records. Consistent supporting schedules make this process easier to manage.

We prepare expenditure summaries, budget comparisons and reconciliations in the format requested by your team. Reporting follows the documented award terms and your approved accounting policies, with cost eligibility and final submissions reviewed by your designated grant or finance lead.

Research Budgets and Commitments

Actual expenditure shows what has already been recorded, but upcoming commitments also matter when planning research activity.

We prepare budget-versus-actual reports and maintain schedules of available purchase orders, research partner commitments and planned equipment expenditure. These reports help management understand remaining budgets and investigate changes in expected project costs.

Cash Burn and Runway Reporting

Your business needs a clear view of how quickly cash is being used and how long available resources may support planned operations.

We prepare cash burn summaries and cash runway forecasts using reconciled cash balances, expected payments and management-approved assumptions. Reports distinguish funds available for general operations from amounts restricted to specific purposes, helping your team assess the resources available for its plans.

Funding and Spending Scenarios

Research timelines, hiring plans and funding receipts can change. A single forecast may not show how these changes affect the business’s cash position.

We prepare scenarios using assumptions provided by management, such as delayed grant receipts, increased testing costs or revised staffing plans. Confirmed funding is shown separately from potential future funding, and forecasts are updated as actual results become available.

Equipment and Laboratory Cost Schedules

Laboratory equipment and facility costs can represent significant commitments alongside day-to-day research spending.

We maintain equipment registers, supplier payment schedules and supporting records for approved asset additions, depreciation and disposals. Shared laboratory expenses are allocated using your agreed methods, while expenditure classifications follow your designated accountant’s policies.

Monthly Close and Management Reporting

Consistent monthly accounting brings research spending, grant balances and cash movements into one financial view.

Our team supports bank reconciliations, supplier account reviews and preparation of financial statements. Management reports can include program expenditure, grant budget utilization, cash burn and runway scenarios, with unresolved queries documented for review.

White-Label Support for Accounting Firms

OBG Outsourcing also works behind accounting firms serving biotechnology and life sciences clients. We assist with research cost schedules, grant reconciliations and cash reporting while your firm retains the client relationship, review authority and final approval.

With organized records and clearer funding visibility, your team can devote more time to research and development.