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Even the best automated payroll systems are only as reliable as the underlying data. Input mismatches, improperly mapped tax codes, and manual calculation errors can trigger expensive compliance penalties and compromise employee trust.
At OBG Outsourcing Private Limited, our Payroll Entry & Data Review Services act as your dedicated second line of defense. We audit, validate, and reconcile every entry before payouts occur, ensuring your payroll remains accurate, compliant, and ready for audit.
Service Overview: Payroll Entry Review
Our review process acts as a bridge between your HR timekeeping tools and your accounting General Ledger (GL). We examine every row of your draft payroll register to catch discrepancies before funds leave your account.
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Key Pillars of Our Review Process
| Review Area | What We Audit & Reconcile | Strategic Impact |
|---|---|---|
| Gross-to-Net Validation | Cross-check base pay, hourly rates, overtime calculations, commissions, and bonuses against employment contracts and timesheets. | Prevents financial leakage and overpayment errors. |
| Statutory & Tax Withholdings | Audit federal, state, and local taxes (including TDS, PF, ESIC, FICA, PAYE, and WPS) against current regulatory tables. | Protects your business from costly statutory penalties and non-compliance fines. |
| Master Data Integrity | Scan employee status updates, new hires, exit settlements, bank routing details, and leave balances (LOP). | Eliminates "ghost employee" risk and ensures accurate payouts. |
| Variance Analysis | Month-over-Month (MoM) comparative reporting to identify unusual spikes, unauthorized pay shifts, or outliers. | Delivers full financial visibility to executive leadership before green-lighting funds. |
| GL & Bank File Sync | Match output files to your General Ledger clearing accounts and verify net payment files prior to final bank transfer. | Ensures streamlined month-end closing and pristine books. |
The OBG 4-Step Review Workflow
1.Secure Data Ingestion:
Your HR or payroll team transmits draft payroll registers, timecards, and bonus sheets to our secure, encrypted environment.
2.Multi-Tier Audit & Analysis:
Our payroll specialists run your data through cross-validation tools and line-by-line manual audit checklists.
3.Variance & Exception Reporting:
We issue a concise Payroll Variance Report outlining flagged discrepancies, unauthorized changes, or rate errors with actionable fix recommendations.
4.Final Sign-Off & Journal Posting:
Upon your team's confirmation, we issue a final clearance report, prepare clean payroll journal entries, and sync records to your GL.
Platform & Ecosystem Agnostic: We integrate with popular payroll and accounting tools—including Gusto, ADP, Paychex, QuickBooks, Xero, and Workday—matching your custom Chart of Accounts (CoA) structure.
Why Outsource Your Review to OBG?
Accuracy Guarantee: Multi-layered verification ensures human errors and software glitches are caught early.
Global Compliance Reach: Supporting businesses across the US, Canada, UAE (WPS), UK, Australia, and India.
White-Label Partner Solutions: Scalable support designed for growing companies, CFOs, and CPA/CA firms seeking external verification assistance.
Strict Confidentiality: Enterprise-grade security protocols keep sensitive employee financial and PII data completely protected.
Software We Use
