Vendor Reconciliation

At OBG Outsourcing Private Limited, we deliver accurate, end-to-end Vendor Reconciliation Services to ensure your Accounts Payable (AP) ledger perfectly matches your suppliers’ statement of accounts. Unmatched invoices, missing credit notes, and duplicate payments can quietly erode your profitability—our specialized team makes sure every cent is accounted for.

Why Outsource Vendor Reconciliation to OBG Outsourcing?

Managing high-volume supplier statements internally often leads to backlogs and missed discrepancies. We act as an extension of your finance team to bring structure, speed, and accuracy to your reconciliation workflow.

Key Value Pillars

Prevent Leakage & Double Payments: We identify duplicate billing, unrecorded credit memos, and incorrect pricing before money leaves your account.

Audit Readiness & Compliance: Ensure clean financial records, accurate year-end closing, and complete audit trail visibility.

Stronger Vendor Dynamics: Timely resolution of billing disputes builds trust and helps you secure better payment terms or prompt-payment discounts.

Scalable BPO Model: Scale your reconciliation capacity up or down during peak financial periods without adding fixed overhead.

Our Comprehensive Vendor Reconciliation Process

1.Data Collection & Extraction:Step 1.

We gather vendor statements, purchase orders (POs), goods received notes (GRNs), and ledger balances directly from your ERP or accounting software.

2.Line-by-Line Matching:Step 2.

Our team performs automated and manual 3-way matching across invoices, receipts, and ledger entries to identify discrepancies.

3.Discrepancy Categorization & Investigation:Step 3.

Unmatched items are tagged by category (e.g., pending invoices, unapplied credits, price variances, missing discounts, or timing differences).

4.Vendor Coordination & Resolution:Step 4.

We liaise directly with suppliers on your behalf to clarify disputes, request missing invoices or credit notes, and align balance statements.

5.Reporting & Sign-off:Step 5.

You receive clean reconciliation statements, variance summaries, and recommended ledger adjustments for final sign-off.

What We Cover

The OBG Advantage: We don't just point out variances—we actively pursue resolution with suppliers and provide actionable data to improve your overall Accounts Payable health.