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Manual payment matching is slow, error-prone, and clutters your sub-ledgers with unapplied receipts. OBG Outsourcing Private Limited delivers precise, end-to-end payment matching solutions that tie incoming funds directly to outstanding invoices—fast, accurately, and at scale.
The OBG Advantage: End-to-End Matching Capabilities
Whether you handle high-volume B2B micro-transactions or complex multi-currency settlements, our team seamlessly integrates with your existing ERP to reconcile payment data across all channels.
1. Multi-Channel Remittance Extraction
We aggregate and parse remittance advice from fragmented sources so no payment slips through the cracks:
Email attachments (PDFs, Excel, body text)
Customer portals & EDI feeds
Bank lockbox images & physical check slips
2. Intelligent Invoice-to-Payment Matching
1:1 and 1: Many Matching: Auto-reconcile single payments across complex, multi-invoice remittances.
Partial Payments & Deductions: Identify, categorize, and document partial payments, early-payment discounts, and unauthorized trade deductions.
Overpayments & Short-Pays: Log short-pays instantly with clear reason codes for quick resolution by your collections team.
3. ERP Integration & Sub-ledger Posting
We post cash receipts directly into your core accounting ecosystem—including SAP, Oracle, NetSuite, QuickBooks, Xero, and Microsoft Dynamics—ensuring real-time updates to customer credit limits.
Key Business Benefits
| Metric | Business Impact |
|---|---|
| DSO Reduction | Lower Days Sales Outstanding by resolving unapplied cash bottlenecks. |
| Accuracy | Achieve 99.5%+ matching accuracy across high-volume transactions. |
| Cost Savings | Save up to 40-60% in operational overhead compared to in-house processing. |
| Credit Clearance | Automatically release held customer orders as soon as payments are matched. |
How Our Workflow Works
1.Data Ingestion:Daily batch or real-time.
Our dedicated team ingests bank statements, lockbox files, and customer remittances across your payment gateways and banking accounts.
2.Matching & Exception Handling:Sub-ledger verification.
Payments are matched against open accounts receivable invoices. Exceptions (unidentified payments, short-pays) are flagged with predefined reason codes.
3.ERP Cash Posting:Automated entry creation.
Matched receipts and ledger entries are posted directly into your financial software, updating customer balances instantly.
4.Reporting & Discrepancy Escalation:Daily audit trail.
You receive daily unapplied cash logs and discrepancy reports, keeping your finance leaders fully informed.
Why Outsource Payment Matching to OBG?
Data Security & Compliance First: OBG Outsourcing Private Limited operates under strict ISO security standards and GDPR/SOC-compliant protocols to safeguard your enterprise financial records.
Scalable Operations: Easily handle seasonal spikes in payment volume without expanding internal headcounts.
Domain Expertise: Trained accounting specialists who understand complex banking rules, lockbox formats, and deduction codes.
24/5 or 24/7 Processing: Overnight cash application so your AR ledger is fully updated by the start of every business day.
Software We Use
