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At OBG Outsourcing Private Limited, we deliver end-to-end Vendor Reconciliation Services to ensure your Accounts Payable (AP) ledger perfectly matches your suppliers' monthly statements of account. Unmatched invoices, missing credit notes, pricing errors, and duplicate payments can quietly erode your profit margins. Our specialized accounting team acts as an extension of your finance department—bringing structure, accuracy, and speed to your reconciliation workflow.
Why Outsource Vendor Reconciliation to OBG Outsourcing?
Managing high-volume supplier statements internally often leads to backlogs, manual errors, and missed discrepancies. Partnering with OBG Outsourcing gives you complete ledger clarity while reducing operational overhead.
Prevent Overpayments & Leakage: We catch duplicate billing, unrecorded credit memos, and incorrect pricing before money leaves your account.
Maximize Credit Note Recovery: Track down unused rebates, promotional credits, and vendor returns to return value directly to your bottom line.
Strengthen Vendor Dynamics: Timely, transparent dispute resolution builds vendor trust, helping you secure better payment terms and prompt-payment discounts.
Audit Readiness & Compliance: Maintain clean, fully documented, and transparent accounts payable records ready for internal or external audits.
Scalable BPO Model: Scale capacity effortlessly during year-end closings or busy seasonal peaks without adding fixed payroll costs.
Our End-to-End Vendor Reconciliation Process
We follow a structured 5-step workflow to identify variances, resolve disputes, and maintain pristine ledgers.
1.Data Collection & Extraction:Step 1.
We gather vendor statements, Purchase Orders (POs), Goods Received Notes (GRNs), and payment ledgers directly from your accounting software or secure file share.
2.Line-by-Line 3-Way Matching:Step 2.
Our team performs 3-way matching across invoices, receipts, and ledger entries to verify dates, line items, quantities, rates, and tax calculations.
3.Discrepancy Investigation:Step 3.
Unmatched items are categorized and tagged (e.g., pending invoices, price variances, short deliveries, unapplied credits, or timing differences).
4.Vendor Coordination & Resolution:Step 4.
We liaise directly with your suppliers (following your guidelines) to clarify disputes, request missing invoices or credit notes, and align balance statements.
5.Reporting & Final Sign-Off:Step 5.
You receive clean reconciliation statements, variance summaries, and recommended ledger adjustment entries for final approval.
Scope & Deliverables
| Service Feature | Description & Scope |
|---|---|
| Statement Reconciliation | Monthly or quarterly balancing of top-tier, high-volume, and critical vendor accounts. |
| 3-Way Matching | Triangulation of Purchase Orders (PO), Goods Received Notes (GRN), and Supplier Invoices. |
| Variance Investigation | Pinpointing root causes behind ledger differences, including rate mismatches, tax errors, and currency variances. |
| Unclaimed Credit Recovery | Active tracking and application of pending credit notes, return memos, and vendor rebates. |
| Audit Trail & Reporting | Comprehensive monthly reconciliation reports, balance aging summaries, and ledger adjustment journals. |
ERP & Software We Support
Our team is tech-agnostic and works directly within your preferred environment:
Enterprise ERPs: SAP, NetSuite, Oracle, Microsoft Dynamics
Cloud Accounting: QuickBooks Online, Xero, Sage, MYOB, Tally
The OBG Advantage: We don't just point out variances—we actively investigate root causes and work with suppliers to resolve them, giving you complete peace of mind and full control over your cash flow.
Get Started Today
Ready to clear your AP backlog and streamline your vendor management?
Software We Use
