Hire an AR/AP & Cash Flow Specialist

Cash flow is the lifeblood of any business, yet managing incoming receivables, outgoing payables, and daily liquidity often consumes dozens of hours each week. Uncollected invoices delay growth, while mismanaged payables strain vendor relationships.

A specialized AR/AP & Cash Flow Specialist bridges the gap between basic bookkeeping and high-level financial strategy—ensuring your money comes in faster, stays in your control longer, and works harder for your business.

The True Cost of Unmanaged Cash Flow

When Accounts Receivable (AR), Accounts Payable (AP), and Cash Flow management are treated as afterthoughts, businesses face immediate risk:

Bloated Days Sales Outstanding (DSO): Capital gets trapped in unpaid invoices, forcing companies to rely on expensive lines of credit.

Missed Vendor Discounts & Penalties: Poor AP tracking leads to late payment fees and missed early-pay discounts (e.g., 2/10 net 30).

Inaccurate Financial Visibility: Without daily and weekly cash forecasting, business leaders make critical hiring or purchasing decisions blindly.

Strained Vendor & Client Relationships: Aggressive or disorganized collections alienate customers, while erratic payments frustrate key suppliers.

What an AR/AP & Cash Flow Specialist Delivers

Job Description / Role Profile

Position Overview

We are seeking a detail-oriented, analytical AR/AP & Cash Flow Specialist to manage end-to-end payment operations and safeguard our company's liquidity. You will be responsible for streamlining receivable collections, optimizing vendor payment schedules, and maintaining short- and long-term cash flow forecasts.

Core Responsibilities

Oversee the full AR lifecycle: invoicing, payment application, aging report analysis, and polite but effective collections outreach.

Manage the complete AP process: invoice approval workflows, payment batching, vendor query management, and credit terms optimization.

Maintain and update a 13-week rolling cash flow forecast on a weekly basis to identify trends and potential shortfalls early.

Perform weekly and monthly bank reconciliations to ensure ledger accuracy.

Identify operational bottlenecks in payment processing and implement automated workflow solutions.

Preferred Qualifications

Experience: 3–5+ years in dedicated AR, AP, or treasury operations roles.

Technical Skills: Proficiency in modern accounting platforms (QuickBooks Online, Xero, NetSuite, or Sage) and payment automation tools (Bill.com, Melio, Routable). Advanced Excel/Google Sheets modeling skills are required.

Soft Skills: Exceptional written and verbal communication skills, firm yet tactful negotiation capabilities, and strong analytical problem-solving skills.

Hiring Options & Engagement Models

Depending on your current scale and budget, you can structure this role in three ways:

Fractional / Contract Specialist (10–20 hrs/week): Ideal for SMBs generating $1M–$5M in revenue that need structured systems, clean aging reports, and cash forecasting without full-time overhead.

Dedicated Full-Time Specialist: Essential for rapidly growing companies ($5M+ revenue), high-volume e-commerce platforms, or agencies with complex client billing structures.

Outsourced Agency Team: Best for businesses looking to outsource the entire operational AR/AP function while retaining strategic financial decision-making in-house.

Ready to Secure Your Working Capital?

Stop chasing unpaid invoices and guessing your cash balance at the end of the month. Bring on a dedicated specialist to put your financial operations on autopilot.